Friday, 7 November 2014

Wedding Planning Tips - questions to ask when chosing a wedding venue!

Selecting a Location
  • How many guests will be invited to the wedding? 
  • Are you planning on having both your ceremony and reception at The Woodlands Resort? 
  • Do you want indoor or outdoor ceremony and reception?
The following list of questions may help you narrow down your wedding site choices.

Questions 1:
  • What event rooms/locations are available for your wedding date?
  • What wedding packages do you have available
  • Is there a fee to rent the room and how many hours are included?
  • What additional amenities (golf, spa, guest accommodations, transportation) are available from the site?
Wedding Planning Tips - questions to ask when chosing a wedding venue!

Questions 2:
  • What is the cost to have both ceremony and reception onsite? Can two different locations be used for each event?
  • Are there certain days of the week or hours of the day that might offer a discounted rate?
  • If an outdoor space is decided, will there be back up space in case of bad weather? Is there an added cost to reserve back up space?
  • Is there on-site security provided or will we need to provide our own?
  • What technical equipment is included in room rental/package fees? (i.e. microphone, projectors for slideshows, electrical for DJ/Band, etc.)
  • Is there a coat rack available for winter events? Is there an additional cost?
  • Is on-site parking available? What is the cost? Is valet available? What is the cost?
  • How early can you set up or how late can you break down?
  • How many other similar events will be occurring at the same time as mine?
  • Is a dance floor part of the rental fee/package inclusions?
  • Are there restrictions on the type of music that can be played, the length of time it may be played, or the volume? Music played outdoors?
  • Are there restrictions on photography or videotaping?
  • Are there restrictions on the type of decorations that can be used and how they can be hung or attached?
  • Are candles allowed? What restrictions apply?
Questions 3:
  • Is there a ceremony or room rental fee for the ceremony?
  • What is the deposit and is it refundable?
  • What cancellation charges apply?
  • Is a cleaning deposit charged? If so, what services are taken from it? Is it refundable, and if so, how soon after the event will it be returned?
  • What is included in the room rental or packages?
  • Who does the set-up and clean-up? Is there a set up fee? Cleaning fee?
  • Is overtime use allowed, and if so, what is the charge?
  • Is there a cake cutting fee?
  • What other fees might there be?
Questions 4:
  • Is outside catering allowed?
  • Can you bring in your own wedding cake?
  • What restrictions on favors are they in regards to food items?
  • Can you provide your own alcohol?
  • Is there a corkage fee for wine or champagne? What is the cost per drink?
  • What other restrictions or fees do I need to know about in general?

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